Here are the steps to copy formulas without changing the cell references: Go to.First, create a list of printers for the drop down In this example, people will pick the name of the printers that they use in the office.I would like to be able to copy these calculated values out to another. It’s easy to make a drop down list with Data Validation. The only kind that can be recreated in numbers is the hard entered static. If the excel file being brought over has one of those, there is no way to duplicate this behavior in Numbers.Click in the Source box, and press the F3 key, to see a list of the names in the workbook On the Excel Ribbon, click the Data tab Then, to name the list, select all the cells, click in the Name Box, type a one-word name “PrimaryList”, and press EnterHere is the name, “ PrimaryList“, being typed in the Name Box.Next, select the cell(s) where you want the drop down list to appear Click the arrow, and select your primary printer from the list.That blue cell has also been named – PPSel (short for Primary Printer Selected)Now it’s time to make the data entry sheet a little fancier. Click OK, to create the drop down list in the cell.Now, when the cell is active, you can see an arrow at the right border. That name is added to the Source box, with an equal sign in front of it Checks the ID number, to see if it’s greater than the MAX number in the NotUsed column The formula in cell C4 numbers every row, except the one with the printer selected as the Primary Printer (PPSel)Next, create another named table, with a list of ID numbers from 1 to 10 (to match the number of printers)In the column to the right, put the heading, “Backup”Put this formula in the first data row in that column:=IF(E4>MAX(Table1),””, INDEX(PrimaryList, Table1,0))) The new column has the heading NotUsed. That printer should be removed from the list.To check which printer was selected as the primary printer, we’ll add a formula in the column beside the PrimaryList.NOTE: I’ve formatted the list as a named Excel Table, so when I enter the formula in the first row, it will automatically fill down to the last row.
![]() Select the cell F2, just above the “Backup” heading cell The INDEX function returns the printer name from that row.Next, you’ll create a dynamic named range with the list of Backup Printers. Otherwise, it uses MATCH to find the position of that ID number, in the NotUsed column Trojan horse removal tool for macYou can see that range outlined with a green dashed line, in the screenshot below.As the final step, add two more drop down lists on the data entry sheet.For these drop downs, use the named range that you just created – BackupListAfter you select a Primary Printer, its name won’t appear in the list for the Backup Printer selection cells.There are other examples, and the sample workbook for this example, on the Hide Used Items page of my Contextures site. In the Refers to box, enter the following OFFSET formula, and click OK=OFFSET(Lists!$F$3,1,0,MAX(Table1),1)The formula returns a range of cells, with the number of rows based on the maximum number in the NotUsed column.
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